{"id":6324,"date":"2022-08-02T16:25:28","date_gmt":"2022-08-02T20:25:28","guid":{"rendered":"https:\/\/oshadefensereport.com\/?p=6324"},"modified":"2026-03-16T19:17:56","modified_gmt":"2026-03-16T19:17:56","slug":"comment-period-set-for-cal-oshas-permanent-covid-19-rule","status":"publish","type":"post","link":"https:\/\/www.connmaciel.com\/osha-defense-report\/comment-period-set-for-cal-oshas-permanent-covid-19-rule\/","title":{"rendered":"Comment Period Set for Cal\/OSHA\u2019s Permanent COVID-19 Rule"},"content":{"rendered":"

Last month, the California Division of Occupational Safety and Health (Cal\/OSHA) revealed a\u00a0proposed Permanent COVID-19 regulation<\/a>.\u00a0\"\"<\/a>The draft permanent rule is intended to replace the current version of the COVID-19 Emergency Temporary Standard (ETS) that is set to expire at the end of 2022.\u00a0 Here is a link to the agency\u2019s\u00a0draft regulatory text<\/a>\u00a0for the permanent rule.<\/p>\n

The proposed permanent rule is expected to remain in effect for two years, except for the record-making and recordkeeping provisions that would remain effective for three years.<\/p>\n

On July 29, 2022, the Standards Board issued the attached rulemaking notice that set both the date for a meeting of the Standards Board when the proposed COVID-19 permanent rule would be debated and discussed, as well as an official due date for written comments from interested stakeholder.\u00a0 Both of those are set for\u00a0September 15, 2022<\/em><\/strong>.<\/p>\n

The rulemaking process for the proposed permanent rule is different than with the prior iterations of the emergency COVID-19 rulemaking.\u00a0 A nonemergency rule requires <\/span>a minimum 45-day period for the public to comment to the agency in writing on the proposed regulation.\u00a0 After the hearing, DOSH will theoretically review written and oral comments and potentially make changes to the proposed rule based on that, or perhaps even return the proposed rule to Cal\/OSHA for further work.\u00a0 If substantial changes are made related to the initial proposal, an additional 15 days of notice for further public comment is required.\u00a0 Presently, we understand the Board intends to schedule a vote on the proposed rule in December, and the permanent rule, if adopted, would take effect January 1st<\/sup>, as the final renewed COVID-19 emergency rule expires.<\/p>\n

Among several important issues in the proposed permanent rule is the new definition of \u201cClose Contact\u201d exposure incorporated in the rule.\u00a0 Here is some background about that issue:<\/p>\n

CDPH\u2019s New \u201cClose Contact\u201d Definition<\/em><\/strong><\/p>\n

When the current version of the COVID-19 ETS was adopted, it specified that if \u201cclose contact\u201d was redefined \u201cby regulation or order of the [California Department of Public Health (CDPH)],\u201d the CDPH definition would apply for purposes of enforcement of the ETS rather than the definition provided in the ETS itself.\u00a0 CDPH issued an\u00a0order<\/a>\u00a0on June 8, 2022 updating its definition of \u201cclose contact,\u201d so that new definition automatically and immediately applied to the ETS.\u00a0 Cal\/OSHA then updated its FAQs on\u00a0June 21st<\/sup><\/a>\u00a0to make clear that and how that new definition applies to the ETS.\u00a0 On July 18, CDPH followed up with its own updated\u00a0FAQs<\/a>\u00a0to address this new definition:<\/p>\n

Q: CDPH has revised its definition of \u201cclose contact,\u201d and this new definition applies to the ETS because it is included in a\u00a0state public health officer order<\/a>. A \u201cclose contact\u201d is now \u201csomeone sharing the same indoor airspace, e.g., home, clinic waiting room, airplane etc., for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes) during an infected person\u2019s (laboratory-confirmed or a clinical diagnosis) infectious period.\u201d
\n<\/strong><\/p>\n

What is a shared indoor airspace in the context of the ETS, and how should an employer determine who has had a close contact?<\/strong><\/p>\n

A:<\/strong>\u00a0Consistent with CDPH guidance on identifying close contacts, a shared indoor airspace may be analyzed in several ways. Smaller spaces contained within a large indoor space that are separated by floor-to-ceiling walls are not part of the same indoor airspace as the large indoor space. These smaller spaces may include suites, rooms, waiting areas, bathrooms, or break or eating areas. In these settings, an employer would determine close contacts by evaluating which employees shared that smaller space with a COVID-19 case for 15 minutes or more over a 24-hour period.<\/p>\n

Larger indoor settings that are not divided into smaller spaces that are separated by floor-to-ceiling walls may constitute a shared indoor airspace. These settings may include open-floor-plan offices, warehouses, retail stores, or manufacturing or food-processing facilities. In those cases, employers must evaluate whether employees shared the same indoor airspace on a case-by-case basis, considering the duration and proximity of the contact, regardless of the specific task of the employees. For example, there may be a close contact between employees in an open-floor-plan plant even though the two persons worked on separate machines, one as a maintenance worker and one as a packer on an adjacent line. Proximity and length of exposure are key to this determination.<\/p>\n

There may be both large indoor spaces as well as smaller spaces within them. Employers with both large indoor spaces and smaller indoor spaces within the large indoor spaces must evaluate close contacts in both types of spaces. For example, in an open-floor-plan office or warehouse (large indoor space) with a bathroom and break area (smaller spaces), the employer must evaluate both types of spaces to determine who had a close contact.<\/p>\n

While the DOSH guidance still leaves many questions unanswered, there is some helpful language to assist employers in determining close contacts.\u00a0 Particularly in large indoor spaces, Cal\/OSHA calls for employers to analyze large indoor settings that are not divided into smaller spaces on a \u201ccase-by-case basis\u201d and specifies that \u201cproximity and length of exposure are key to this determination.\u201d\u00a0 The ETS and FAQs remain silent, however, about what other measures Cal\/OSHA would consider in determining the \u201cshared indoor airspace.\u201d<\/p>\n

For smaller spaces, the FAQ calls for employers to determine close contacts \u201cby evaluating which employees shared that smaller space with a COVID-19 case for 15 minutes or more over a 24-hour period.\u201d<\/p>\n

During the Standards Board meeting held on July 21, agency-aligned Board Member Laura Stock requested further information from DOSH on how the new definition of close contact is playing out in enforcement actions.\u00a0 Stock acknowledged that the new definition introduces ambiguity and that it seems to leave employers to determine whether people are sharing indoor airspace.\u00a0 In response to the inquiry, DOSH punted that it had no further information at this time, but hoped to have more to share at the next board meeting.<\/p>\n

Last Chance to Join the Employer Coalition<\/em><\/strong><\/p>\n

It is critical that employers impacted by this proposed rule make their voices heard at this final stage.\u00a0\u00a0<\/strong>To facilitate that,\u00a0<\/strong>Conn Maciel Carey\u2019s national OSHA Practice has organized a coalition of employers and trade groups to work on Cal\/OSHA\u2019s COVID-19 rulemakings.\u00a0 As you may know, we were deeply involved in the Cal\/OSHA ETS rulemaking process.\u00a0In 2020, we organized a broad coalition of California and national employers to:<\/p>\n

    \n
  1. \n
      \n
    1. Evaluate and educate our members about the proposed emergency rule<\/li>\n
    2. Participate as one of only small handful of employer\/industry representatives on the formal Advisory Committee established by Cal\/OSHA for this rulemaking<\/li>\n
    3. Submit a formal, substantive request to extend the comment period for the rulemaking to allow the agency time to actually consider stakeholder comments<\/li>\n
    4. Prepare a set of comprehensive written\u00a0comments<\/a>\u00a0raising serious concerns about not only the substance of the rule, but also the extremely rushed rulemaking process<\/li>\n
    5. Develop an\u00a0additional set of comments<\/a>\u00a0for California\u2019s Office of Administrative Law \u2013 the final gatekeeper for new regulations (like federal OMB)<\/li>\n
    6. Give testimony at both a pre-rule hearing and a post-rule stakeholder meeting and<\/li>\n
    7. Provide regular and frequent status reports and substantive updates to our members about the ETS and related guidance from Cal\/OSHA.<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

      Thanks to our California Employers COVID-19 Prevention Coalition and other stakeholders\u2019 efforts, we have seen some very positive developments related to the Cal\/OSHA ETS, including the issuance of several batches of\u00a0FAQs by Cal\/OSHA<\/a>\u00a0attempting to address some of the concerns and recommendations we addressed.\u00a0Also because of that work, we were invited by Cal\/OSHA, on behalf of our Coalition, to participate on the Advisory Committee for the ETS, and attended the Advisory Committee meetings on February 11, 12, and 16, 2021.<\/p>\n

      We have officially reconvened this Coalition to work on the proposed permanent rule.\u00a0 We have opened membership in this fee-based group to allow additional employers and trade groups to participate and support the work we are doing to advocate against the need for a permanent COVID-19 regulation, or for the most reasonable version of the rule possible, if the Board will proceed to adopt one.<\/p>\n

      As the comments are now due to the Standard Board by September 15th<\/sup>, we plan to circulate a draft of our comments to our coalition soon and to hold a virtual meeting with our coalition members to obtain feedback and ensure the comments effectively address the proposed rule\u2019s impact on our participants\u2019 businesses and industries<\/p>\n

      There is more time for organizations to get involved in the Coalition, but this is the last opportunity that California employers will have to have a say in whether the state adopts a permanent COVID-19 rule and how onerous it is.<\/p>\n

      If you are interested in participating in the coalition, please let us know as soon as possible. We want to ensure as much time as possible to hear your input and get your feedback about any talking points or written comments we prepare.<\/p>\n

      For Conn Maciel Carey LLP<\/p>\n

      Eric J. Conn<\/strong>
      \nChair of the Workplace Safety Practice
      \n617.256.8666
      \n      econn@connmaciel.com<\/a><\/p>\n

      Andrew J. Sommer<\/strong>
      \nManaging Partner of the California practice
      \n415.268.8894
      \n      asommer@connmaciel.com<\/a><\/p>\n

      *****<\/p>\n

      CONN MACIEL CAREY LLP<\/h6>\n
      DISCLAIMER<\/a><\/h6>\n
      ATTORNEY ADVERTISING<\/h6>\n","protected":false},"excerpt":{"rendered":"

      Last month, the California Division of Occupational Safety and Health (Cal\/OSHA) revealed a\u00a0proposed Permanent COVID-19 regulation.\u00a0The draft permanent rule is intended to replace the current version of the COVID-19 Emergency Temporary Standard (ETS) that is set to…<\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_price":"","_stock":"","_tribe_ticket_header":"","_tribe_default_ticket_provider":"","_tribe_ticket_capacity":"","_ticket_start_date":"","_ticket_end_date":"","_tribe_ticket_show_description":"","_tribe_ticket_show_not_going":false,"_tribe_ticket_use_global_stock":"","_tribe_ticket_global_stock_level":"","_global_stock_mode":"","_global_stock_cap":"","_tribe_rsvp_for_event":"","_tribe_ticket_going_count":"","_tribe_ticket_not_going_count":"","_tribe_tickets_list":"[]","_tribe_ticket_has_attendee_info_fields":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[475],"tags":[769,545,1625],"class_list":["post-6324","post","type-post","status-publish","format-standard","hentry","category-state-osh-plans","tag-cal-osha-dosh","tag-infectious-diseases","tag-rulemaking-advocacy"],"acf":[],"yoast_head":"\nComment Period Set for Cal\/OSHA\u2019s Permanent COVID-19 Rule - 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