{"id":301,"date":"2018-09-27T10:08:00","date_gmt":"2018-09-27T14:08:00","guid":{"rendered":"http:\/\/caloshadefensereport.com\/?p=301"},"modified":"2026-03-15T23:37:23","modified_gmt":"2026-03-15T23:37:23","slug":"delinquent-state-osh-plans-particularly-cal-osha-catch-up-with-fed-oshas-e-recordkeeping-rule","status":"publish","type":"post","link":"https:\/\/www.connmaciel.com\/calosha-defense-report\/delinquent-state-osh-plans-particularly-cal-osha-catch-up-with-fed-oshas-e-recordkeeping-rule\/","title":{"rendered":"Delinquent State OSH Plans, Particularly Cal\/OSHA, Catch-up with Fed OSHA\u2019s E-Recordkeeping Rule"},"content":{"rendered":"<p><em>By\u00a0<a href=\"http:\/\/www.connmaciel.com\/conn\" target=\"_blank\" rel=\"noopener\">Eric J. Conn<\/a>\u00a0and\u00a0<a href=\"http:\/\/www.connmaciel.com\/deacon\" target=\"_blank\" rel=\"noopener\">Dan C. Deacon<\/a><\/em><\/p>\n<p>When fed OSHA promulgated the Final Rule to \u201c<a href=\"https:\/\/www.federalregister.gov\/documents\/2016\/05\/12\/2016-10443\/improve-tracking-of-workplace-injuries-and-illnesses\" target=\"_blank\" rel=\"noopener\">Improve Tracking of Workplace Injuries and Illnesses<\/a>\u201d (aka the E-Recordkeeping Rule) in 2016, it built into the Rule a mandate that all State Plans adopt substantially identical requirements to the final E-Recordkeeping Rule within six months after its publication.\u00a0 However, because State Plans all have their own legislative or rulemaking processes, they cannot simply snap their fingers and instantly adopt a new Rule even if required to do so by fed OSHA.\u00a0 Also importantly, the State Plans, as well as all employers in the regulated community, were getting mixed signals about the future of the E-Recordkeeping Rule from fed OSHA under the new Trump Administration.<\/p>\n<p>Accordingly, although most of the 20+ State Plans acted promptly to promulgate their own version of the E-Recordkeeping rule, leading up to the first injury data submission deadline last year, several State OSH Plans had not yet adopted their own version of an E-Recordkeeping Rule. \u00a0Specifically, as of the end of 2017, these eight State Plans had not yet adopted (and some, like California, had not even started the process to adopt) an E-Recordkeeping Rule:<\/p>\n<ul>\n<li>California (Cal\/OSHA);<\/li>\n<li>Washington (WA DLI, WISHA, or DOSH);<\/li>\n<li>Maryland (MOSH);<\/li>\n<li>Minnesota (MNOSHA);<\/li>\n<li>South Carolina (SC OSHA);<\/li>\n<li>Utah (UOSH);<\/li>\n<li>Wyoming (WY OSHA); and<\/li>\n<li>Vermont (VOSHA).<\/li>\n<\/ul>\n<p>Given the uncertainty of the fate of the E-Recordkeeping Rule after the transition to the Trump Administration and OSHA\u2019s announcement that it would soon issue a Notice of Proposed Rulemaking to revisit the E-Recordkeeping Rule, each of these State Plans except for Vermont OSHA continued to delay adopting the Rule even as we approached the second data submission deadline of July 2018.\u00a0 And that is when fed OSHA started to speak up.<\/p>\n<p><strong>OSHA\u2019s April 30, 2018 Press Release<\/strong><\/p>\n<p>On April 30, 2018, OSHA issued a\u00a0<a href=\"https:\/\/www.osha.gov\/news\/newsreleases\/trade\/04302018\" target=\"_blank\" rel=\"noopener\">press release<\/a>\u00a0announcing that\u00a0<em>employers<\/em>\u00a0in all State Plan States (not the State Plans themselves)\u00a0<a href=\"https:\/\/www.osha.gov\/news\/newsreleases\/trade\/04302018\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-1591 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/i2.wp.com\/oshadefensereport.com\/wp-content\/uploads\/2018\/09\/e-recordkeeping-presser.png?resize=426%2C227&amp;ssl=1\" alt=\"\" width=\"426\" height=\"227\" \/><\/a>must implement OHSA\u2019s E-Recordkeeping Rule.\u00a0 In the press release, OSHA states that it had determined that:<\/p>\n<p><em>Section 18(c)(7) of the Occupational Safety and Health (OSH) Act, and relevant OSHA regulations pertaining to State Plans, require all affected employers to submit injury and illness data in the ITA, \u201ceven if the employer is covered by a State Plan that has not completed adoption of their own state rule.\u201d<\/em><\/p>\n<p><strong>State Plan State Responses<\/strong><\/p>\n<p>The remaining seven State Plan States provided conflicting responses to fed OSHA\u2019s directive\u00a0<span id=\"more-1589\"><\/span>\u2013 falling into three categories:<!--more--><\/p>\n<ol>\n<li>Advising employers in their states to submit their injury data before the July 1, 2018 deadline;<\/li>\n<li>Reporting that the states would be adopting an E-Recordkeeping Rule imminently, so employers should plan to submit their 2017 injury data this year; or<\/li>\n<li>Pushing back against fed OSHA\u2019s call for employers in their states to submit data<\/li>\n<\/ol>\n<p>OSHA\u2019s Press Release and the conflicting responses from the State Plans caused significant confusion for employers.\u00a0 As we discussed in\u00a0<a href=\"https:\/\/oshadefensereport.com\/2018\/05\/17\/the-tug-of-war-between-fed-osha-and-the-state-osh-programs-over-the-electronic-recordkeeping-rule\/\">an earlier article<\/a>, establishments in states that had not adopted an E-Recordkeeping Rule<a href=\"https:\/\/i2.wp.com\/oshadefensereport.com\/wp-content\/uploads\/2018\/09\/e-recordkeeping-state-plan-responses.png?ssl=1\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-1592 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/i2.wp.com\/oshadefensereport.com\/wp-content\/uploads\/2018\/09\/e-recordkeeping-state-plan-responses.png?resize=369%2C269&amp;ssl=1\" alt=\"\" width=\"369\" height=\"269\" \/><\/a>\u00a0were not legally required to submit data, and there was no legal risk for declining to do so.<\/p>\n<p><strong>State Plan Action Following OSHA\u2019s Press Release<\/strong><\/p>\n<p>Although establishments in State Plan States that had not adopted the Rule got another pass on submitting 300A data, fed OSHA\u2019s April 30<sup>th<\/sup>\u00a0Press Release did garner attention from State Plan administrators, and many of the still-delinquent states quickly moved to adopt an E-Recordkeeping Rule, including Minnesota, South Carolina, and Utah.<\/p>\n<p>The only States that have still not adopted it are California, Maryland, Wyoming, and Washington. \u00a0Currently, the Washington Division of Labor &amp; Industries\u00a0<a href=\"https:\/\/www.lni.wa.gov\/Safety\/Topics\/AtoZ\/RecordkeepingReporting\/rules.asp\" target=\"_blank\" rel=\"noopener\">website<\/a>\u00a0still states that:<\/p>\n<blockquote><p><em>\u201cEmployers in Washington are still NOT required to electrically submit data to OSHA\u2019s new Injury Tracking Application, despite a recent announcement from OSHA.\u201d\u00a0<\/em><\/p><\/blockquote>\n<p>The Maryland Department of Labor, Licensing, &amp; Regulation has not adopted the Rule.\u00a0 Its\u00a0<a href=\"https:\/\/www.dllr.state.md.us\/labor\/mosh\/moshregrecordcfr.shtml\" target=\"_blank\" rel=\"noopener\">website\u00a0<\/a>still says:<\/p>\n<blockquote><p><em>The State of Maryland has not yet adopted OSHA\u2019s new electronic reporting requirements found in 29 CFR, Part 1904 of the OSHA Recordkeeping Regulation. As such, Maryland employers are under no legal obligation to register and\/or submit their OSHA 300 information to OSHA via OSHA\u2019s Injury Tracking Application (ITA). Additionally, the Maryland Occupational Safety and Health Agency is not accepting OSHA 300 log data at this time.<\/em><\/p><\/blockquote>\n<p>Similarly, Wyoming OSHA has a notice to employers on the Department of Workforce Services\u00a0<a href=\"http:\/\/wyomingworkforce.org\/news\/2018-05-02\/\" target=\"_blank\" rel=\"noopener\">website\u00a0<\/a>stating:<\/p>\n<blockquote><p><em>\u201cThe electronic reporting requirement does not apply to Wyoming OSHA covered employers, despite an April 30, 2018, OSHA news release stating all employers across the country are subject to the rule.\u201d<\/em><\/p><\/blockquote>\n<p>However, WY OSHA has taken steps to formally adopt the Rule.\u00a0 WY OSHA filed a proposed rule with the Secretary of State\u2019s office on April 20, 2018 and accepted public comments through June 4, 2018.\u00a0 The WY OSHA Commission is expected to vote on adopting the Rule soon.<\/p>\n<p><strong>California AB 2334 Sets Itself Apart<\/strong><\/p>\n<p>California has taken a different approach from those State Plans that formally adopted the Rule as-is and those that still have not.\u00a0 On September 19, 2018, California Governor Jerry Brown signed\u00a0<a href=\"https:\/\/leginfo.legislature.ca.gov\/faces\/billTextClient.xhtml?bill_id=201720180AB2334\" target=\"_blank\" rel=\"noopener\">California Assembly Bill 2334<\/a>\u00a0(\u201cAB 2334\u201d) to make various workplace safety and health changes to California law, which is largely in response to fed OSHA\u2019s recent\u00a0<a href=\"https:\/\/oshadefensereport.com\/2018\/08\/06\/osha-proposes-changes-to-its-controversial-e-recordkeeping-rule-industry-comments-are-needed\/\">proposal to eliminate the requirement for large employers to submit 300 Log and 301 Incident Report level data<\/a>.<a href=\"https:\/\/leginfo.legislature.ca.gov\/faces\/billTextClient.xhtml?bill_id=201720180AB2334\"><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-1593 jetpack-lazy-image jetpack-lazy-image--handled\" src=\"https:\/\/i1.wp.com\/oshadefensereport.com\/wp-content\/uploads\/2018\/09\/calif-e-recordkeeping-bill.png?resize=419%2C281&amp;ssl=1\" alt=\"\" width=\"419\" height=\"281\" \/><\/a><\/p>\n<p>AB 2334 appears to be taking steps to impose its own version of fed OSHA\u2019s E-Recordkeeping Rule, including signaling a desire to maintain the requirement for large employees to submit 300 and 301 data.\u00a0 The California Bill requires Cal\/OSHA to \u201cmonitor\u201d rulemaking at the federal level and, if Cal\/OSHA determines that fed OSHA has \u201celiminated or substantially diminished\u201d the electronic recordkeeping rule, the California agency is required to convene an advisory committee within 120 days to \u201cevaluate how to implement the changes necessary to protect the goals\u201d of the proposed federal rule as issued in May 2016 under the Obama Administration.<\/p>\n<p>AB 2334 goes even one step further to maintain former Obama-era safety and health rules.\u00a0 The Bill includes a provision that impacts the statute of limitations for issuing recordkeeping citations.\u00a0 Despite the D.C. Circuit\u2019s decision in\u00a0<a href=\"https:\/\/www.cadc.uscourts.gov\/internet\/opinions.nsf\/018A542863EAA754852579D8004EAFF4\/$file\/11-1106-1367462.pdf\" target=\"_blank\" rel=\"noopener\"><em>AKM LLC dba Volks Constructors v. Secretary of Labor<\/em>, 675 F.3d 752 (D.C. Cir. 2012)<\/a>\u00a0and the Cal\/OSHA Appeals Board decision in\u00a0<a href=\"https:\/\/www.dir.ca.gov\/oshab\/DECISIONS\/Key-Energy.(15-0255-0256).pdf\" target=\"_blank\" rel=\"noopener\"><em>Key Energy Services\u00a0<\/em>(DAR-15-0255-0256)<\/a>, which held that Cal\/OSHA cannot cite employers for failing to record injuries and illness if the violation took place more than six months before the citation was issued, AB 2334 seeks to establish recordkeeping violations as continuing violations, so as to expand the statute of limitations for such violations for the period the record must be kept:<\/p>\n<p>A citation or notice shall not be issued by the division more than six months after the occurrence of the violation. For purposes of issuing a citation or notice for a violation of subdivision (b) or (c) of Section 6410, including any implementing related regulations,\u00a0<strong><em>an \u201coccurrence\u201d continues until it is corrected, or the division discovers the violation, or the duty to comply with the violated requirement ceases to exist.\u00a0<\/em><\/strong>Nothing in this paragraph is intended to alter the meaning of the term \u201coccurrence\u201d for violations of health and safety standards other than the recordkeeping requirements set forth in subdivision (b) or (c) of Section 6410, including any implementing related regulations.<\/p>\n<p>This is a major shift back to the Obama Administration\u2019s midnight \u201c<a href=\"https:\/\/www.federalregister.gov\/documents\/2016\/12\/19\/2016-30410\/clarification-of-employers-continuing-obligation-to-make-and-maintain-an-accurate-record-of-each\" target=\"_blank\" rel=\"noopener\">Volks Rule<\/a>,\u201d where fed OSHA adopted a five-year statute of limitations for recordkeeping violations during the final days of the Obama Administration.\u00a0 The rule was\u00a0<a href=\"https:\/\/oshadefensereport.com\/2017\/02\/24\/oshas-midnight-attempt-to-overrule-federal-courts-decision-is-ripe-for-rescission-wlf-article\/\" target=\"_blank\" rel=\"noopener\">repealed quickly by the Trump Administration<\/a>\u00a0when the Republican Congress and new President Trump signed a resolution to revoke the rule under the Congressional Review Act.<\/p>\n<p>Therefore, California employers need to follow these new recordkeeping obligations and the potential additional requirements that may be in store if Cal\/OSHA decides to go further.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>By\u00a0Eric J. Conn\u00a0and\u00a0Dan C. Deacon When fed OSHA promulgated the Final Rule to \u201cImprove Tracking of Workplace Injuries and Illnesses\u201d (aka the E-Recordkeeping Rule) in 2016, it built into the Rule a mandate that all State Plans&hellip;<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[510],"tags":[36,464,499],"class_list":["post-301","post","type-post","status-publish","format-standard","hentry","category-cal-osha-rulemaking-standards","tag-injury-illness-recordkeeping-reporting-300-300a-301","tag-rulemaking-advocacy","tag-state-osh-programs"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Delinquent State OSH Plans, Particularly Cal\/OSHA, Catch-up with Fed OSHA\u2019s E-Recordkeeping Rule - Cal\/OSHA Defense Report<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.connmaciel.com\/calosha-defense-report\/delinquent-state-osh-plans-particularly-cal-osha-catch-up-with-fed-oshas-e-recordkeeping-rule\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Delinquent State OSH Plans, Particularly Cal\/OSHA, Catch-up with Fed OSHA\u2019s E-Recordkeeping Rule - Cal\/OSHA Defense Report\" \/>\n<meta property=\"og:description\" content=\"By\u00a0Eric J. 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